Our website address is: https://www.karefarm.org.

Effective Date: December 15, 2024

At KAREfarm (“we,” “our,” or “us”), we respect your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard your information when you visit our website, register for our grief retreats, donating, volunteering, sponsoring, or interacting with us in other ways.

By accessing our services or providing personal information to us, you consent to the practices outlined in this Privacy Policy.

1. Information We Collect

We may collect personal information from you in the following ways:

  • When you register for a retreat: We collect information such as your name, email address, phone number, mailing address, emergency contact details, and any medical or dietary needs relevant to your participation.
  • Through our website: We may collect your IP address, browsing information, and cookies data to improve the functionality of our website.
  • Through direct communication: If you contact us via email, phone, or other means, we collect the personal details shared with us during those interactions.

2. How We Use Your Information

We use the personal information we collect for the following purposes:

  • To provide our services: This includes processing your registration for retreats, sending confirmation and logistical details, and ensuring that we meet your needs (such as dietary or accessibility requirements).
  • To communicate with you: We may use your contact information to provide updates about upcoming retreats, new programs, or to respond to inquiries or requests.
  • To improve our services: Your feedback and usage data help us assess and improve the quality of our retreats, communications, and website.
  • For legal compliance: We may use your information to comply with applicable laws, regulations, or legal processes.

3. How We Protect Your Information

We take the protection of your personal information seriously and implement reasonable safeguards to protect it from unauthorized access, loss, or misuse. We use industry-standard encryption for sensitive data transmissions and maintain physical, electronic, and procedural safeguards to protect your personal data.

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

4. Sharing Your Information

We respect your privacy and will not sell, rent, or trade your personal information to third parties. However, we may share your information in the following cases:

  • Service Providers: We may share your information with trusted third-party vendors who assist us in providing services (such as retreat facilitation, payment processing, and email communications). These service providers are only permitted to use your information for the specific tasks they are contracted to perform.
  • Legal Requirements: We may disclose your information if required to do so by law or in response to a subpoena, court order, or other legal processes.
  • With your consent: We will share your information with third parties if we have your explicit consent to do so.

5. Your Choices and Rights

You have the following rights with respect to your personal information:

  • Access and Correction: You have the right to access the personal information we hold about you and request corrections if it is inaccurate.
  • Opt-out of communications: You can opt out of receiving promotional emails from us by following the unsubscribe link in our communications or by contacting us directly.
  • Request deletion: You may request that we delete your personal data, subject to applicable legal and regulatory retention requirements.

To exercise any of these rights, please contact us using the information provided below.

6. Cookies and Tracking Technologies

We may use cookies, web beacons, and similar tracking technologies on our website to enhance your browsing experience. These technologies help us analyze website traffic, improve website functionality, and deliver personalized content.

You can set your browser to refuse cookies or to alert you when cookies are being sent. Please note that some website features may not function properly if cookies are disabled.

7. Third-Party Websites

Our website may contain links to third-party websites. This Privacy Policy applies only to our services and does not cover third-party websites. We encourage you to review the privacy policies of those websites before sharing any personal information.

8. Children’s Privacy

Our services are not intended for children under the age of 18, and we do not knowingly collect or solicit personal information from children. If we learn that we have inadvertently collected personal information from a child under 18, we will take steps to delete the information as soon as possible.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any updates on this page and indicate the effective date at the top of the policy. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

KAREfarm
2449 Rolling Hills Drive, Ft. Mitchell, KY 41017
operations@karefarm.org

Thank you for trusting KAREfarm, LLC with your personal information. We are dedicated to ensuring a respectful and secure experience for all those who participate in our grief retreats.